48. Scheduling Hacks: How to Juggle Work, Life, and Pancakes in Pajamas!
- Brittany Miller
- Mar 5, 2024
- 6 min read
Updated: Aug 3
You always ask "Brittany, how do you do it all?", well this week I'm delve into the nitty-gritty of how I schedule my days for maximum productivity, offering my pro tips to help you "do it all" too.
Join me as I share how I've structured my days, adjusted my schedule as life changes, how I hand weekends to make the weekdays easier, and the importance of making necessary concessions to reduce my stress level.
It's time to turn chaos into calm and find a system or schedule that works for you!
If we haven't met yet, I’m Brittany, an online marketing strategist for female entrepreneurs. I teach women how to make their entrepreneurial dreams a reality through smart, actionable marketing strategies that get them seen, loved, and paid. Whether you’re eager to DIY your way to success or hire professionals to help you along the way–my goal is to make sure you walk away with the clarity you need to see the results you desire and build a life you love.
Table of Contents
Understanding the Challenge: Life & Business Blending
Why Flexibility Is Your Secret Weapon
Your Evolving Routine Over the Years
Designing Days, Not Minute-by-Minute Blocks
Practical Time-Saving Systems and Hacks
Structuring Support and Clear Communication
Navigating Transitions: Adapting With Life’s Changes
Building Your Ideal Mompreneur Schedule Framework
What’s Working (And What’s Still a Mess—but That’s Okay)
Final Thoughts: Your Sustainable Work-Life Blend
Frequently Asked Questions
Understanding the Challenge: Life & Business Blending
You know the feeling: trying to run a business, parent young kids, manage appointments—and still find a moment for yourself. That juggling act is what "time management for mompreneurs" is all about. In today’s episode and blog, I'm sharing how my mindset and routines evolved to support both business growth and presence in motherhood—all while avoiding burnout.
The goal isn’t perfection—it’s creating a rhythm that works right now, adjusts when life shifts, and leaves room for both business impact and personal sanity.
Why Flexibility Is Your Secret Weapon
Rigid planning sets unrealistic expectations for mompreneurs. Instead, flexibility is the tool that keeps you grounded. For example:
On low-energy days, swapping an outdoor meeting for a nap-based work sprint.
During a newborn phase, creating shorter work blocks that still allow focus.
When plans fall apart (like a surprise sick day), pivoting quickly by shifting non-essential tasks or combining household tasks with light content planning.
Over time I learned to recalibrate based on my energy, sleep schedules, and external demands—because working hard without adaptability leads to burnout, fast.
My Evolving Routine Over the Years
Progress doesn't look like perfection. My routines over the years illustrate that:
Year 1 with two young kids at home
I chunked work into nap and evening blocks, waking early or working late to fit in calls.
Weekends became essential for content batching and admin catch-up.
After adding childcare support two days/week
Meetings and interviews became clustered on those two days for uninterrupted work.
I planned ahead meals or appointments around those support days—Maximizing momentum when available.
Post-new baby and sick season
Became realistic about needing more rest—ditching strict early-mornings in favor of extra sleep.
Leaned on my mom or trusted support in local childcare zones.
This evolution underscores that each life stage demands a new version of time management—for example, during third-trimester fatigue, afternoon nap-time work worked best.
Designing Days, Not Minute-by-Minute Blocks
Instead of scheduling every hour, I built designated daily functions:
Monday: Content planning and email writing
Tuesday & Thursday: Meetings or podcast recording days—aligned with support availability
Wednesday & Friday: Deep work days for client projects
Weekends: Meal prep, launch planning, and small editing tasks only—no major client work unless urgent
Cruising through life with task-based days instead of rigid blocks gives clarity and flexibility. When naps slip or kids interrupt, tasks can stretch into available work windows without derailing the entire day.
Practical Time-Saving Systems and Hacks
Mompreneur life is full of micro-decisions. Here’s how I save hours and mental energy every week:
Meal Planning and Batch Prep
Friday grocery shop; Sunday meal prep keeps weekday lunches and dinners effortless
Gray knows the weekly meal plan, so dinner prep runs even when I'm working late
Weekend Cleaning & Robot Vacuum Habit
Major cleaning scheduled weekends; weekday tidying prioritized
A robot vacuum quietly handles dog hair so I don't need to sweep every day
Minimal Shower Self-Care Routine
My hair stays washed every 5–7 days (body showers mid-week if needed)
Reclaiming shower time means more focused work blocks
Screen Time as Sanity Support
I allow some curated educational TV during meal prep or weekend clean to keep sanity and hold space when needed
Switching Off Major Distractions
I avoid binge TV during work hours; use streaming as a clear evening wind-down tool with defined start and finish times
Structuring Support and Clear Communication
Blending life and business requires collaboration—and no one can guess your needs.
I share weekly calendars with my mom and Gray so they know when I need focused work windows vs family connection times.
My support dates (such as mom’s availability) shape meeting schedules and workload priorities.
Communication helps my team (partner or extended family) know expectations, minimize interruptions, and proactively support me.
Even simple tools like shared calendars or visual "Do Not Disturb" signs help enforce invisible boundaries and reduce friction during work sprints.
Navigating Transitions: Adapting With Life’s Changes
Every pregnancy, growth phase, or family change requires recalibrating routines. Here’s what helped:
Observe patterns: Watch nap habits, energy dips, and productivity zones to adjust your schedule.
Trial & iterate: Try a morning routine; if it fails, shift to evenings or nap-based blocks.
Revisit expectations: When sleep changes or life shifts, adjust your rhythm and release guilt around what shouldhappen versus can happen.
Patience & compassion: Give yourself permission to exist in "messy but functional" seasons while building toward a sustainable model.
Building Your Ideal Mompreneur Schedule Framework
Here’s a template you can adapt based on your needs:
Block 1: Morning focused time or personal time
Block 2: Kidcare and lunch/personal reset
Block 3: Nap-based or in-between task blocks
Block 4: Family dinner and connection
Evenings or weekends: Launch prep, light editing, future planning
Make sure each block feels intentional—not random—and flexible: work flows where it fits, not where the clock dictates.
What’s Working (And What’s Still a Mess—but That’s Okay)
Here’s my mid-2025 reality:
✅ Working in nap windows works best for deep focus
✅ Weekend planning blocks keep Mondays smooth
✅ Robot vacuum is a literal life-saver
❌ Naps don’t hold to schedule every day
❌ Sometimes work creeps into showers and meals
❌ I still feel the mental churn of not completely switching off
But the goal isn’t perfection—it’s sustainable adaptation. My schedule isn’t perfect, but it functions for now—and evolves regularly.
Final Thoughts: Your Sustainable Work‑Life Blend
Time management for mompreneurs is not about tight routines or hustle. It’s about designing a life that grows with you—not around you. Flexibility, thoughtful routines, strong communication, and smart support systems will keep things moving, even in chaos.
Blend with intention. Adjust without shame. Celebrate progress even on the messy days. That’s the framework that actually works—for me, and hopefully for you.
Frequently Asked Questions
What’s the best morning start for a mompreneur?
If you're well-rested and free of newborn needs, early mornings can work. Otherwise, allow yourself the rest you need and start with content planning or simple admin mid-morning.
Should I time-block hourly or design days by task?
Task-based blocks usually work better for unpredictable days—especially when nap windows change and bedtime extends.
How do you protect work focus time with kids at home?
Clear communication is key—share your broader weekly plan with your household and use visual cues like “quiet please” notes. Back them with consistency.
How can I get more done while working fewer hours?
Lean into automation (emails, guest reposts, course templates), systemize recurring tasks, and delegate support when possible.
When should I revisit my schedule?
Every 1–2 months—or after significant milestones like a new child, returning to daycare, or a course launch. Your schedule should evolve along with life’s shift.
Keep building your life and business in a blend that honors your season, protects your sanity, and gives you space to grow with intention. Time management doesn’t have to be about control—it can be about flow.
Episode References
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Give us a follow if you're ready to take life from good to great, you'll be the first to know when we share more about motherhood and business. If it really resonated, the kids and I would do a happy dance if you left us a review 💗 ~ Brittany
00:00 Intro
1:00 Getting stuff done
3:30 My past schedules during various life stages
19:30 Getting support
22:30 How I currently structure my day
27:00 Weekends and why they support my work week
35:45 Additional tips to blend life & business
40:00 Wrap up
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